Terms & Conditions For Exhibitors
PAYMENT
Deposits are non-refundable, a formal receipted vat invoice will be issued. Balance of rental
charged to be paid on invoice and in any event ten weeks before the show opens in which respect, time for payment
shall be of the essence. Any rental charges not paid ten weeks prior to the show opening shall bear interest at the rate
of 2.5% per month and the Organiser’s right to cancel any contracts for non-payment of any rental charges after such
date remains in full force and effect notwithstanding that they have issued demands or reminders for full rental
charges or interest outstanding after that date.
charged to be paid on invoice and in any event ten weeks before the show opens in which respect, time for payment
shall be of the essence. Any rental charges not paid ten weeks prior to the show opening shall bear interest at the rate
of 2.5% per month and the Organiser’s right to cancel any contracts for non-payment of any rental charges after such
date remains in full force and effect notwithstanding that they have issued demands or reminders for full rental
charges or interest outstanding after that date.
CANCELLATION
So long as the formal Deposit Receipt has been issued and the area allocated, exhibitors
remain liable for the total rental charge unless cancellations are received six months prior to the show. Exhibitors also
remain liable for the full rental charge once the area has been formally allocated, whether or not the full area is utilised
by the exhibitor. Cancellations must be made in writing to ICHF. The deposit is non-refundable or transferable.
Cancellation within six months of the show, the full stand balance is payable, regardless whether it is re-booked or not.
remain liable for the total rental charge unless cancellations are received six months prior to the show. Exhibitors also
remain liable for the full rental charge once the area has been formally allocated, whether or not the full area is utilised
by the exhibitor. Cancellations must be made in writing to ICHF. The deposit is non-refundable or transferable.
Cancellation within six months of the show, the full stand balance is payable, regardless whether it is re-booked or not.
THE EVENTS ORGANISER
a) use their best endeavours to ensure that all exhibitors in their opinion comply with the requirements of anexhibition of this nature and they reserve unto themselves the right to cancel forthwith the contracts of any such
exhibitors that fail to do so, in which respect the Organisers’ opinion shall be final but the Organisers do not warrant
that the goods displayed or sold by each exhibitor correspond with any description of such exhibition and they cannot
be responsible or liable for the actions and conducts of individual exhibitors.
b) Has the right at its absolute discretion, to request removal or to remove any product for sale from the exhibitor’s
stand or display, should the Event Organiser deem the product to be offensive to anyone attending the event.
c) We reserve the right to remove an exhibitor from the show after a booking is confirmed where a full refund of any
deposit or stand fees will apply.
OFFENSIVE
threatening or unpleasant behaviour will not be tolerated towards any employee or visitor. Any
such behaviour will be actioned on appropriately and this may include removal of the company involved in current/
future shows (even where a deposit has been taken) and/or contacting the police.
such behaviour will be actioned on appropriately and this may include removal of the company involved in current/
future shows (even where a deposit has been taken) and/or contacting the police.
ASSIGNMENTS AND SUB-LETTING
Assignment and sub-letting or the granting of licences whether of the
whole or any part of the area allocated by exhibitors and the display or distribution of advertisement cards or other
documents by or on behalf of persons who are not contractual exhibitors are strictly prohibited.
whole or any part of the area allocated by exhibitors and the display or distribution of advertisement cards or other
documents by or on behalf of persons who are not contractual exhibitors are strictly prohibited.
INSOLVENCY
If any exhibitor shall commit any act of bankruptcy or being a company enter into liquidation
whether compulsory or voluntary otherwise than for the purposes of amalgamation or reconstruction or call any
meeting or may any arrangement or composition with its or his creditors or permit any judgement to remain
unsatisfied for seven days or a receiver or a manager to be appointed or any distress or execution to be levied upon
any goods premises or assets of the exhibitor, then the Organiser may immediately terminate any contract with the
exhibitor, cancel the letting of the area and retain all monies paid under the contract.
whether compulsory or voluntary otherwise than for the purposes of amalgamation or reconstruction or call any
meeting or may any arrangement or composition with its or his creditors or permit any judgement to remain
unsatisfied for seven days or a receiver or a manager to be appointed or any distress or execution to be levied upon
any goods premises or assets of the exhibitor, then the Organiser may immediately terminate any contract with the
exhibitor, cancel the letting of the area and retain all monies paid under the contract.
LIABILITIES AND INDEMNITIES
Every exhibitor shall participate in the show entirely at his own risk in every
respect including personal injury to himself and his servants or agents or to other exhibitors or their servants or agents
or to members of the public and including loss of or damage to property belonging to him or any other person
howsoever such injury loss or damage may be caused whether by theft, fire, defect in the building or equipment
whether ejusdem generis or not and whether arising in the course of or occasioned by his occupancy of any area
allocated or in the course of or occasioned by the transit of goods or other property of persons to or from the show.
The exhibitor shall at all times indemnify the Organisers and keep the Organisers indemnified against all injury or loss
or damage sustained or suffered by and against all claims or demands of third parties directly or indirectly due to or
arising out of the occupation and use by the exhibitor of the space allotted to him or to the erection presence or
dismantling or removal of any structures or fittings on such space or the placing storage or exhibiting thereon of any
articles goods or merchandise whatsoever or due to or arising out of any acts of negligence or default of the exhibitor
or any officer servant or agents of the exhibitor or otherwise due to or arising out of the participation by the exhibitor
in the show and the exhibition therein of his products. The exhibitor shall further make good any damage to premises
or fixtures therein that may result from his participation in the show however caused whether by his act or by the act
of his servant or agent or by fire or otherwise. The Organisers shall not be held responsible by any exhibitor or
exhibitors or his or their servants or agents for any consequence arising from the withdrawal or non-availability of
labour or as a result of any dispute, however caused. The exhibitor should hold public liability insurance of a minimum
of £5 million.
respect including personal injury to himself and his servants or agents or to other exhibitors or their servants or agents
or to members of the public and including loss of or damage to property belonging to him or any other person
howsoever such injury loss or damage may be caused whether by theft, fire, defect in the building or equipment
whether ejusdem generis or not and whether arising in the course of or occasioned by his occupancy of any area
allocated or in the course of or occasioned by the transit of goods or other property of persons to or from the show.
The exhibitor shall at all times indemnify the Organisers and keep the Organisers indemnified against all injury or loss
or damage sustained or suffered by and against all claims or demands of third parties directly or indirectly due to or
arising out of the occupation and use by the exhibitor of the space allotted to him or to the erection presence or
dismantling or removal of any structures or fittings on such space or the placing storage or exhibiting thereon of any
articles goods or merchandise whatsoever or due to or arising out of any acts of negligence or default of the exhibitor
or any officer servant or agents of the exhibitor or otherwise due to or arising out of the participation by the exhibitor
in the show and the exhibition therein of his products. The exhibitor shall further make good any damage to premises
or fixtures therein that may result from his participation in the show however caused whether by his act or by the act
of his servant or agent or by fire or otherwise. The Organisers shall not be held responsible by any exhibitor or
exhibitors or his or their servants or agents for any consequence arising from the withdrawal or non-availability of
labour or as a result of any dispute, however caused. The exhibitor should hold public liability insurance of a minimum
of £5 million.
HIRE OF EQUIPMENT
Equipment or fittings of whatsoever nature supplied by the owner or licensee of any
exhibition hall or hired or rented direct by the exhibitor from such owner or licensee and the Organisers shall not be
liable for any loss or damage of whatsoever nature occasioned by such items.
exhibition hall or hired or rented direct by the exhibitor from such owner or licensee and the Organisers shall not be
liable for any loss or damage of whatsoever nature occasioned by such items.
CONSTRUCTION AND/OR ERECTION OF STANDS
a. (Sheets A and B also form part of these rules.) The
exhibitor may not erect his stand or display his goods so as to, in the opinion of the Organiser, restrict the light or view
to stands of other exhibitors or obstruct clear areas or walkways or cause inconvenience or otherwise affect other
exhibitors. All sides adjacent to an aisle must not have less than half the length of the side open with access to the
gangway.
b. Only recognised and approved stand contractors may build stands on “floor area only” sites. Details of contractor
and plans (for approval) to be submitted to the Organiser not less than 6 weeks prior to build up. Maximum area of
any stand is 150sq.m. Maximum height of stand is 4.0m unless ICHF’s permission given, but Structural Engineer’s
Certificate required.
c. All electrical equipment must meet hall owners and local authority regulations and final connection is subject to the
approval of the Organiser’s contractor.
d. Under no circumstances must tape be used to fix carpet etc. to the flooring.
e. No stands, displays, exhibitions or promotions of any sort whatsoever shall be permitted anywhere in the exhibition
hall, grounds, access roads or car parks other than on the stand allocated to the exhibitor and in the event of any
breach of this regulation, the organiser shall have the right to prohibit the exhibitor from taking any further part in the
exhibition and to retain or claim in full all rental charges payable under this contract.
exhibitor may not erect his stand or display his goods so as to, in the opinion of the Organiser, restrict the light or view
to stands of other exhibitors or obstruct clear areas or walkways or cause inconvenience or otherwise affect other
exhibitors. All sides adjacent to an aisle must not have less than half the length of the side open with access to the
gangway.
b. Only recognised and approved stand contractors may build stands on “floor area only” sites. Details of contractor
and plans (for approval) to be submitted to the Organiser not less than 6 weeks prior to build up. Maximum area of
any stand is 150sq.m. Maximum height of stand is 4.0m unless ICHF’s permission given, but Structural Engineer’s
Certificate required.
c. All electrical equipment must meet hall owners and local authority regulations and final connection is subject to the
approval of the Organiser’s contractor.
d. Under no circumstances must tape be used to fix carpet etc. to the flooring.
e. No stands, displays, exhibitions or promotions of any sort whatsoever shall be permitted anywhere in the exhibition
hall, grounds, access roads or car parks other than on the stand allocated to the exhibitor and in the event of any
breach of this regulation, the organiser shall have the right to prohibit the exhibitor from taking any further part in the
exhibition and to retain or claim in full all rental charges payable under this contract.
LIGHTING
In the opinion of the Organisers lighting at the halls is generally adequate but exhibitors requiring
additional lighting or electrical equipment on their stands should arrange this with the official electrical contractors to
the show at their cost and will be solely responsible for such equipment.
additional lighting or electrical equipment on their stands should arrange this with the official electrical contractors to
the show at their cost and will be solely responsible for such equipment.
HALL PROPERTY
No nailing or fixing to the floor, walls, fabric or decoration of the building is allowed, nor may
fixtures be adjusted or removed. Carpets, curtains and the like must be protected by the exhibitor against damage.
The exhibitor will be liable for the full cost of repair for any damage he causes.
fixtures be adjusted or removed. Carpets, curtains and the like must be protected by the exhibitor against damage.
The exhibitor will be liable for the full cost of repair for any damage he causes.
ERECTION AND DISMANTLING OF EXHIBITS
The Organiser will advise exhibitors of the dates and the times
for the erection and dismantling and removal of exhibits and materials which will be of a sufficient period. No exhibitor
for the erection and dismantling and removal of exhibits and materials which will be of a sufficient period. No exhibitor
will be allowed to remove his exhibit without an official pass and such goods will be subject to a lien for any
outstanding monies due to the organisers under the terms hereof.
DANGEROUS MATERIALS
Any items containing any explosive or dangerous or harmful substance of whatever
nature are expressly prohibited from the show save only in the form of strictly non-inflammable and non-explosive
imitations. No other goods other than those indicated in the application may be displayed and the organisers reserve
the right to remove any items not so approved.
nature are expressly prohibited from the show save only in the form of strictly non-inflammable and non-explosive
imitations. No other goods other than those indicated in the application may be displayed and the organisers reserve
the right to remove any items not so approved.
FIRE REGULATIONS
Exhibitors, their contractors and agents must ensure their displays and stand-fitting etc,
meet the minimum safety standards as stipulated by the relevant local authorities. All material used for draping etc,
must be of non-inflammable character or must be rendered satisfactorily non-inflammable.
meet the minimum safety standards as stipulated by the relevant local authorities. All material used for draping etc,
must be of non-inflammable character or must be rendered satisfactorily non-inflammable.
PHOTOGRAPHS
No exhibit or display items may be copied, photographed, drawn or reproduced in any way
without the permission of the Organisers.
without the permission of the Organisers.
THE HEALTH AND SAFETY AT WORK ETC ACT 1974
All exhibitors have a responsibility to ensure, so far as
is reasonably practicable, the health, safety and welfare of all employees and that any plant or systems or work which
may be used are safe and without risks to health. This includes that all employees, contractors and agents are
provided with information, instruction, training and supervision to ensure not only their own health and safety but that
of others working or attending the vicinity.
is reasonably practicable, the health, safety and welfare of all employees and that any plant or systems or work which
may be used are safe and without risks to health. This includes that all employees, contractors and agents are
provided with information, instruction, training and supervision to ensure not only their own health and safety but that
of others working or attending the vicinity.
REGULATIONS
These regulations shall be construed in accordance with the laws of England and shall be
subject to alteration amplification or addition at any time at the discretion of the Organisers and the exhibitor shall be
bound by these regulations as modified from time to time by any such alteration amplification or addition. The
exhibitor shall further comply with all regulations and requirements of the landlords of the venue and of the competent
local or other authority and with any special regulations of the organisers governing matters of safety security
admission and order for the time being in force. Which regulations shall be deemed to be incorporated in any contract
between an exhibitor and the Organiser. Any dispute with regard to the contract between the Organiser and the
exhibitor and any matter relating thereto shall be conducted in the Bournemouth County Court or Bournemouth District
Registry.
subject to alteration amplification or addition at any time at the discretion of the Organisers and the exhibitor shall be
bound by these regulations as modified from time to time by any such alteration amplification or addition. The
exhibitor shall further comply with all regulations and requirements of the landlords of the venue and of the competent
local or other authority and with any special regulations of the organisers governing matters of safety security
admission and order for the time being in force. Which regulations shall be deemed to be incorporated in any contract
between an exhibitor and the Organiser. Any dispute with regard to the contract between the Organiser and the
exhibitor and any matter relating thereto shall be conducted in the Bournemouth County Court or Bournemouth District
Registry.
